About the Job:

We are looking for a dedicated and efficient Executive Assistant to support our CEO in day-to-day operations. As a Full-time Executive Assistant, you will play a crucial role in ensuring the smooth functioning of the office and providing high-level administrative support to the CEO.

• Responsible for calendar management and scheduling meetings across time zones.

• Processes applications when necessary.

• Performs general administrative duties to support day-to-day department operations and provides coordination across the team.

• Manages and prepares expense reporting in-line with company Travel and Entertainment policy.

• Manages department purchases, invoice payments and Purchasing Card reconciliation, ensuring purchases are aligned with budget and related finance policies.

• Plans and coordinates events, on or offsite, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs.

• Creates and edits presentations and other communications.

• Maintains agendas for various recurring team meetings.

• Manages and communicates corporate applications and compliance programs.

• Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information.

• Researches complex issues on behalf of the executives.

• Serves as administrative liaison with others within and outside the company.

• Opportunity to participate in various development opportunities dependent on personal interest and goals.

• Supports team budget management processes.

All About You:

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.

• Exception attention to detail.

• Proactive and positive attitude and willingness to step into any task.

• Comfort with multi-tasking in a highly collaborative setting.

• Maintain a high degree of confidentiality and discretion.

• Strong Microsoft Office Suite skills, particularly Outlook.

• Excellent oral and written communication in English.

• Strong team player, decisive and results driven, with high energy levels and initiative.